Director of Finance and Administration
The Director of Finance and Administration will be a strategic thought-partner, and report to the executive director (ED). The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support the following areas: finance, business planning and budgeting, human resources, administration, and IT.
The Director of Finance and Administration will play a critical role in partnering with the senior leadership team in strategic decision making and operations as the New Orleans Family Justice Center continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.
- Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; Director of Programs, Director of Fund Development and Program Directors and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.
- Manage organizational cash flow and forecasting.
- Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
- Effectively communicate and present the critical financial matters to the board of directors.
- Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
- Coordinate and lead the annual audit process, liaise with external auditors with the Executive Director and the finance committee of the board of directors; assess any changes necessary.
Human Resources, Technology Administration:
Establish sound communications and collaboration with our human resources contractor, Delta Administrative Services including the following:
- Providing time sheets calculations every two weeks to Delta’s Payroll Coordinator
- Bi-weekly review and approval of all staff time sheets and ensure approval by the Program Directors supervising the staff
- Coordinate new hires with the Director of Programs and ensures that all paperwork, background checks and final approvals are cleared with Delta prior to the start date of new employees.
- Work in collaboration with Delta on policies and procedures related to personnel and finance and conduct or coordinate appropriate trainings as necessary.
- Ensure that recruiting processes are consistent and streamlined.
- Work closely and transparently with all external partners including third-party vendors and consultants.
- Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
- Facilitate and coordinate technology issues with our third party contractor on technology issues.
- Work with Director of Development on website maintenance and donor records.
Minimum of a B.A., ideally with an MBA/CPA or related business degree
At least 7-10 years of overall professional experience; ideally 6+ years of broad financial and operations management experience
The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination.
Ability to translate financial concepts to – and to effectively collaborate with — programmatic and fundraising colleagues who do not necessarily have finance backgrounds
A track record in grants management
Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities
A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
A multi-tasker with the ability to wear many hats in a fast-paced environment
Personal qualities of integrity, credibility, and dedication to the mission of the New Orleans Family Justice Alliance
Salary Range: Depending on experience and credentials
Reports To: Executive Director
To apply, send a resume and cover letter to email@example.com entitled “Director of Finance and Administration”
Crisis Line Advocate
The Resident/ Crisis Line Advocate is responsible for monitoring clients utilizing services in the residential facilities and answering the crisis line. This position requires knowledge of the psychosocial development and functioning of clients. It also requires the ability to manage documentation and coordination of all services to residents. The position requires the ability to effectively communicate with clients and related agencies.
Two part time positions are available:
1. Tuesday 3pm – 11pm, Thursday 3pm – 11pm and Saturday 7am- 3pm.
- Monday 2pm- 10pm & Wednesday 2pm- 10pm
Minimum qualifications: Bachelor’s degree in the human service field from an accredited college of university preferred. Experience in the field of domestic violence, mental health, or substance abuse is desired. Essential Functions: · Monitor the interactions and activities in the safe house. · Answer crisis line while on duty · Assess the day-to-day needs of clients as it relates to the safe house. · Communicate on daily basis with the case managers. · Document significant events and information on the residents of the safe house. · Maintains appropriate record keeping and statistical reports necessary for funding sources. · Acquire 40 hours of continuing education in domestic violence and sexual assault per year and provide documentation of those hours. · Assist Housing Advocate in preparing all safe houses for the arrival of new survivors; may include light cleaning. · Attend Clinical Case Reviews weekly. · Attend Team and monthly General Staff meetings. · Performs other duties as directed by the supervisor.
To apply, send resume to firstname.lastname@example.org entitled “Crisis Line Advocate”